Hosting a Clinic
As a host facility:
AAHS will send a certified clinician to the facility. Each clinician uses the standardized AAHS curriculum which includes the 2 required texts, Teaching Safe Horsemanship and Secure Seat, and a clinic packet of information not covered in the books. Trail Guide or Equestrian Safety Supervisor only clinics may be shorter and have less requirements than the 5-day instructor clinic.
Clinicians are self-employed independent contractors and are not employees of AAHS. Each will charge a daily fee plus travel expenses, food and housing. The clinicians' housing may be in a private home or a hotel.
AAHS will post the clinic dates on the AAHS website calendar and supply a sample flyer along with advertising tips to help promote the clinic.
AAHS strives to customize each clinic to meet the needs of the particular facility. To schedule a clinic or request the 'hosting a clinic' packet e-mail email@example.com.
Requirements for the Clinic
It is recommended that anyone interested in hosting a clinic send for the full 'hosting a clinic' packet.
A hosting facility must meet common safety criteria. There must be adequate space for tacking-up horses so that one horse does not endanger another. Crossties are not preferred. If crossties are used, there must be a rear restraint or butt bar for each horse and enough escape room on each side for a person to flee danger without sending the person beneath the feet of another horse. Aisle-way crossties are not allowed.
Half of the clinic is spent in classroom sessions so a conference area or classroom space is needed for those times. It should be large enough to accommodate tables and chairs for as many people that are attending a clinic. Classroom necessities are a tv and dvd player, and a white board or flip chart.
If the facility can not provide accommodations for candidates, a list of near-by, reasonable priced motels and restaurants should be provided.
The riding arena must be safe with good footing and fencing. It is best if the arena is covered or the surface is all-weather. Candidates get the most value from the clinic when they can ride each day. The arena (or other riding areas) must not share a common fence with pastured or turned-out horses. There must be at least 12 feet between adjacent turn-out areas. It is preferred that horses are not turned out during the clinic ride times.
The horses should be beginner-level horses that will trot quietly around the arena while a rider performs exercises. It is difficult to learn a new riding exercise if candidates are dealing with horse control issues. Sometimes candidates may over estimate their ability and can not manage a more sensitive horse.
There should be one more horse than there are candidates in case one horse becomes lame. If the facility is a public stable, the clinic will not use horses for more than a few hours a day if horse use is a problem.
The clinician will use one of the horses for a demonstration horse and sometimes a horse is needed for non-riding demonstrations. Any horse that will stand quietly will do.
Gaited horses can not be used for trotting sessions; the movement of a two-beat trot is necessary for clinic exercises.
The usual schedule for each clinic day is 8 am to 5 pm. 9 am to 5 pm may work for smaller groups.
Lunch should be scheduled for one hour and can be provided by the host facility or 'on your own'.
Setting the Fee
The fee charged times the number of participants should cover the clinicians' expenses, AAHS fees and any usage fee for your facility.
The clinician charges a daily fee and the host pays for travel expenses, housing and meals. Clinicians can stay in a private home or in a hotel. Daily fees vary. Contact the office for exact fees.
AAHS fees include $50 certification fee per person, $35 for each set of books (2) required for the clinic, and $5 for each clinic packet of handouts. You may have participants purchase the books on their own if you like. If you buy books for the clinic, it is recommended to order them from the AAHS office 3-4 weeks before your clinic. It is also recommended that books be given/sent to participants at least 2 weeks before the start of the clinic.
Usage fees would be for when you need to rent a facility or horses for use in the clinic.
AAHS recommends collecting a 50% deposit five weeks before the clinic start date. This way you will know if there will be enough participation to pay the expenses both before air reservations are made and within a timeframe to secure a lower fare.
Payment to AAHS and Clinician
By the end of the clinic, two checks are due. One to AAHS and the other made out to the clinician.